16th Annual Insurance-Canada.ca Technology Conference
“Insurance Vectors in Play: Risk, Technology, Engagement”
Feb. 27-28, 2018 — Beanfield Centre, Exhibition Place, Toronto
Frequently Asked Questions
ICTC2018 FAQs and answers for delegates, sponsors, supporters, exhibitors and speakers.
Please use the main navigation links to find or confirm details regarding date and time, fees & registration, venue and hotel bookings, presentation topics, or faculty members.
- How do I register for the conference?
- Who is eligible for a discounted registration fee?
- My company is a conference sponsor; who do I contact for our registration code?
- Where can I find information on the agenda, topics and speakers?
- How do brokers get credit hours for RIBO continuing education?
- How can I provide feedback on the event?
- Where do I find information on conference supporter packages?
- How do I register delegates who are included with my supporter package?
- How do I register additional delegates beyond those included with my sponsorship?
- Where do I find information on sponsor packages?
- What are sponsor electives?
- When do I have to select my sponsor electives?
- How do I register delegates who are included with my sponsorship?
- How do I register additional delegates beyond those included with my sponsorship?
- How do I register my company speaker?
- Where do I book hotel rooms for our delegates?
- May I submit articles and news releases for inclusion on the Insurance-Canada.ca website?
- What information do I need to provide for the online directory of sponsors and exhibits?
- How do I access the delegate list?
- How do I arrange an email blast? And how should I submit it?
- How do I arrange an ad in the Chronicle e-newsletter?
- How do I arrange a guest blog post for the Intersection blog?
- What is included in the Exhibitor Package?
- Who do I contact regarding the setup of my exhibit booth?
- When and how should I deliver materials to the venue?
- Who do I contact if I have specific audio/visual needs?
- When will I know my booth location in the exhibit hall?
- When can I set up my booth in the exhibit hall?
- What times will the exhibit hall be open?
- When can I begin dismantling my booth?
- How do I arrange for customs clearance of my material?
- I will be offering a prize at our booth. How do I notify delegates beforehand?
- Where can I find floor plans of the Beanfield Centre and the exhibit hall?
- When am I speaking?
- Do I have to do anything to register?
- What staging and audio-visual equipment can I expect?
- How long are the sessions?
- What are the specifications for presentations?
- How will presentations be distributed?
- Will sessions be recorded?
- How are sessions promoted?
Delegates
1. How do I register for the conference?
All registration is done online – register here. You can register up to five individuals at a time. In order to complete the registration process, you will need each individual's name, job title, and both email and mailing addresses.
Any delegates registering at the special broker rate must use their corporate email address (not a personal or other address, e.g. Gmail).
If your company is registering multiple delegates, contact Sales to discuss the potential savings and benefits of becoming a conference supporter or sponsor.
If your company is a conference sponsor or supporter, you may register at a special discounted rate using a registration code provided to your company representative.
2. Who is eligible for a discounted registration fee?
Employees of our 2018 sponsors and supporters are eligible for discounted registration fees. Each sponsoring organization has been issued a confidential registration code which must be entered during the online registration process for the discounted rate.
Early-bird prices are in effect until January 31, 2018, with additional savings until December 31, 2017. (This does not affect the sponsor employee rate.)
3. My company is a conference sponsor or supporter; who do I contact for our registration code?
Email [email protected] using your corporate email address and the code will be forwarded to you.
4. Where can I find information on the agenda, topics and speakers?
The most current information is posted on the Presentation Topics page.
5. How do brokers get credit hours for RIBO continuing education?
We are applying for RIBO accreditation for the Technology Conference. Credit will be per session, but the type and amount of credit for each has not yet been determined. Instructions will be provided at or before the event.
6. How can I provide feedback on the event?
Instructions will be made available at the event.
Conference Supporters
1. Where do I find information on conference supporter packages?
If your company is registering multiple delegates, contact Sales to discuss the potential savings and benefits of becoming a Conference Supporter.
2. How do I register delegates who are included with my supporter package?
Contact your sales representative who will register those people on your behalf. Please note, we require the full name, job title, email, and (corporate) mailing address of each delegate.
3. How do I register additional delegates beyond those included with my sponsorship?
Once we have a signed sponsor contract from you, you will receive a unique registration code for your company. You can register additional delegates online using the registration code for reduced rates.
Sponsors
1. Where do I find information on sponsor packages?
See Sponsorship Opportunities (PDF).
2. What are sponsor electives?
Every sponsor level includes a set amount of elective dollars. With these dollars, you can customize your sponsor package to meet your needs. There are many options available: exhibit space; sponsor of meals or reception; advertising options; promotional options; additional conference registrations, etc.
3. When do I have to select my sponsor electives?
Electives must be selected by January 22, 2018.
4. How do I register delegates who are included with my sponsorship?
Contact your sales representative who will register those people on your behalf. Please note, we require the full name, job title, email, and (corporate) mailing address of each delegate.
5. How do I register additional delegates beyond those included with my sponsorship?
Once we have a signed sponsor contract from you, you will receive a unique registration code for your company. You can register additional delegates online and use the registration code to get the special sponsor registration fees.
6. How do I register my company speaker?
Contact your sales representative who will register your speaker on your behalf. Please note, we require the full name, job title, email, and (corporate) mailing address of each speaker.
7. Where do I book hotel rooms for our delegates?
We have made arrangements with a nearby hotel for a block of rooms at a special rate. See Location & Accommodations for booking details.
We recommend that you reserve your room as early as possible, as demand for rooms at most downtown hotels is expected to be very high.
8. May I submit articles and news releases for inclusion on the Insurance-Canada.ca website?
Yes, as part of your sponsorship, you may submit articles, press releases, white papers, etc. until December 31, 2018.
9. What information do I need to provide for the online directory of sponsors and exhibits?
Please provide the following, totalling no more than 100 words:
- Company Logo
- Company description (text may include hyperlinks)
- [omit if not exhibiting] What delegates will see at your booth (e.g. “Drop by for a demonstration of ...”)
- [omit if not exhibiting] Details of any booth raffles, prizes or giveaways
- Contact information if appropriate
See the 2018 Sponsor Directory for samples.
10. How do I access the delegate list?
The delegate list will be made available online by conference day – a passcode will be included in the delegate kit for access.
11. How do I arrange an email blast? And how should I submit it?
Contact your sales representative to arrange and schedule your e-blast. Please note: There are a large number of e-blasts going out prior to the conference and we limit these to a certain number per week. If you wish your e-blast to go out prior to the event, be sure to book your date as soon as possible.
If you wish to use our standard e-blast template, all you need to provide is text (including hyperlinks if appropriate) and one or two graphics (optional); we will lay out and send to you for approval. (Please note, our template accommodates content up to 675px wide, laid out in either one or two columns.)
If you wish to submit your own HTML for an e-blast, you may. Please note the following best practices:
- Only in-line CSS should be used (no separate stylesheets or header style element);
- Layout width should not be greater than 700px if possible;
- Hyperlinks should be direct to the targets (e.g., our distribution client will not permit bit.ly redirects);
- Animated GIFs are discouraged, as only the first frame will display on some email clients;
- Light-coloured text that requires a background image or dark background for legibility is discouraged.
12. How do I arrange an ad in the Chronicle e-newsletter?
Contact your sales representative to arrange and schedule your ad. Please note: Space is limited. If you wish to run your ad prior to the event, be sure to book your dates as soon as possible.
You have the option of either a big box or text ad:
- A big box runs near the top of the newsletter and measures exactly 300 × 250 pixels. Please provide a jpg or (static) gif file, along with the URL for the hyperlink (e.g. your website address).
- A text ad includes up to 75 words of text, plus your logo or a substitute graphic conforming to the standards of a Rectangle Ad (maximum dimensions 180 × 150 pixels). The text can include multiple hyperlinks to your website, products and services.
13. How do I arrange a guest blog post for the Intersection blog?
Contact your sales representative for available dates and to book.
A guest blog should be 400-600 words in length. Note this is subject to review by the blog editor. The content should be a reflective point of view in your area of expertise. No sales pitches will be accepted.
The editor asks that the content be sent at least a week in advance of posting. If you wish to do your post before the conference, be sure to arrange the date as soon as possible, as the Intersection posts a limited number of blog updates per week.
Exhibitors
1. What is included in the Exhibitor Package?
The booth package contains the following:
- 8' × 10' exhibit space;
- Draped rails: 8' back rail and 3' side rail;
- 6' skirted table and 2 chairs;
- Power outlet;
- WiFi*;
- Booth staff – one person;
- Online listing in the 2018 Sponsor Directory;
- Company name (logo) and booth number in delegate kit;
- Floor management and overnight security in exhibit hall.
* If you require hard-wired internet, please contact Exhibitor Services at [email protected] or 416-263-3064.
2. Who do I contact regarding the setup of my exhibit booth?
Stronco Show Services will be handling all exhibit hall logistics. You can reach them at [email protected] or 905-270-6767 ext 2236.
3. When and how should I deliver materials to the Beanfield Centre?
Shipments of materials will be accepted no earlier than February 23. Please ensure your shipments are delivered by this date so everything is available to you on Tuesday for setup.
The following address template MUST be followed to ensure proper storage and location delivery of the received boxes:
Please Note: There is NO Business Centre onsite and it is the responsibility of the exhibiting company to arrange courier/waybills to pick up the materials within a 24-hour time period. After 24 hours, materials will be discarded. The Beanfield Centre is not responsible for clearing packages at customs or for C.O.D. deliveries. You must bring your own dolly for loading/unloading.Denise DeFlorio C/O [YOUR COMPANY NAME]
Insurance-Canada.ca Technology Conference, February 27-28, 20182018
Beanfield Centre at Exhibition Place
Room 206ABCD
105 Princes' Blvd.
Toronto, ON, M6K 3C3 647-668-8058
Box 1 of __ [insert total # of boxes you are sending]
4. Who do I contact if I have specific audio/visual needs?
You may contact Hank Smith at Stagevision: [email protected] or 416-598-7274.
5. When will I know my booth location in the exhibit hall?
Exhibit booth allocations begin mid-January and proceed in order of sponsorship level. The sequence within each level will be determined by the date each agreement was signed. You will be contacted with instructions.
6. When can I set up my booth in the exhibit hall?
Booth setup will begin at 9:00am on Tuesday February 27. Booths must be show-ready by 11:45am.
7. What times will the exhibit hall be open?
The exhibit hall will be open as follows:
- Tuesday, February 27: 12pm (noon) - 6:30pm
- Wednesday, February 28: 8:00am - 3:30pm
8. When can I begin dismantling my booth?
Exhibits can be dismantled no earlier than 3:30pm on Wednesday, February 28.
9. How do I arrange for customs clearance of my material?
Please contact Jeff at Stronco Show Services: [email protected] or 905-270-6767 ext 2236.
10. I will be offering a prize at our booth. How do I notify delegates beforehand?
If you notify us by February 5, 2018, we can include prize information in the printed delegate kit as well as the online exhibitor directory.
11. Where can I find floor plans of the Beanfield Centre and the exhibit hall?
Information will be posted to Location & Accommodations as it is available.
Speakers
The full agenda will be posted once it has been finalized. At that time, all speakers will be notified of their timeslots.
2. Do I have to do anything to register?
Insurance-Canada.ca will register you. If you are a sponsor, that will be done through the sponsor contact. If you are not a sponsor, arrange through your session organizer.
3. What staging and audio-visual equipment can I expect?
The speaking area will be on a raised platform. The room will be equipped with standard AV: projector, screen, laptop with powerpoint, podium with mic, lavalier mic. For any panels, there will be seating on stage, and microphones will be available.
The sessions vary in length. Please check with your session moderator. (Note that the times, when posted, must also include introductions.)
If you wish to hold any Q&A or discussion, you must allow for that within your session allotment. Please discuss with your organizer if you are unsure.
Be sure to check in with your moderator during the breakfast, coffee or lunch break before your session. If there is anything you wish to test, please make specific arrangements with your moderator in advance.
5. What are the specifications for presentations?
We do not require presentations to adhere to a standard template – go with your own. We would appreciate a reference to the event or to Insurance-Canada.ca on the title page, concluding page, and/or footer (if used) in your presentation.
The projection equipment will be set up for an aspect ratio of 4:3. The newer standard of 16:9 (widescreen) will work, but will have black bars showing at the top and bottom.
Sound and video can be accommodated, but please let us know if you require them.
Our attendees do not expect sales pitches and react poorly when they hear them. Please prepare your presentations with this in mind. If you have questions, contact your organizer.
Please send a copy of your presentation to your organizer/moderator by Wednesday, February 22.
Be sure to check in with your moderator during the breakfast, coffee or lunch break before your session. If there is anything you wish to test, please make specific arrangements with your moderator in advance.
6. How will presentations be distributed?
We will NOT be printing hand-out copies at the event.
We will send a note to delegates after the conference indicating the availability of the presentation materials.
Please notify us by Wednesday, February 22 whether yours will be available or not, and if so, how, e.g.:
- Posted on our site available for download – preferably in PDF format (send us the file);
- Posted on your site and available for download with or without registration (send us the link);
- Otherwise available from you or your company upon request (provide details or contact information to make the request).
Insurance-Canada.ca plans to film a number of sessions at the Technology Conference. Speakers will receive e-signature release forms in advance of the event.
Please contact [email protected] if you have any questions regarding filming at the event.
Your presentation can be promoted in advance or following the conference. We have been promoting the sessions to our readership and will continue to do so.
Should you wish to further promote your session to your own audience, please go ahead.
We offer several paid opportunities (an eBlast, a Blog Post, text ads) for you to promote your session yourself to the delegates specifically or to our larger audience before and/or after the event. Ask for details. Note that silver and higher sponsorships include some of these in their base package.
